Vow & VellumConsidered celebrations
Vow & Vellum

You are invited
to begin here.

How shall we plan it?

A first conversation

A design study, ready for your own celebration.

Bring the moving parts together.

The working day begins with preparation. Coordination is a conversation about the existing plan, the people carrying it out and the support needed around the celebration.

Sample evening gathering setting with considered light and table details
Celebration inspiration, not a supplied client event.

The same celebration. Three ways to share the work.

An imagined courtyard gathering: a welcome, a long shared table and an evening toast. Follow these same moments through each support level.

Support in the sample story
One fictional celebration, illustrated for comparison. No client event, venue booking or supplier commitment.

What should lead your conversation?

  1. Before the first invitation

    Couple develops the celebration

    The couple makes the earlier design and supplier decisions. Ask when the planner’s actual review and handover work begins.

  2. Preparing the long table

    Planner reviews the established plan

    Share the confirmed records and discuss timing, access, contacts and gaps. Agree any extra preparation work explicitly.

  3. The welcome and evening toast

    Planner coordinates the agreed handover

    Work from the established plan within the agreed preparation and attendance scope. Supplier commitments remain with the contracted suppliers.

Wedding-day coordination / How guests feelBring my priorities to the wedding conversation

Sample support only. Planner responsibilities, dates, costs and supplier work need agreement.

Before the day arrives.

  1. Review the current plan

    Gather the venue and supplier records, agreed timings, guest information and open decisions relevant to coordination.

  2. Name responsibilities

    Identify who is responsible for arrival, setup, transitions, service and closing tasks. Confirm the actual coordinator scope.

  3. Prepare the working record

    Agree which version of the plan is current, how it is shared and who receives changes.

  4. Discuss changes

    Ask how the coordinator works with the couple, venue and suppliers if timing or circumstances shift.

What needs confirming?

Preparation period
When the provider begins their review and what information they require.
Attendance
Who will be present, where and for which parts of the celebration.
Authority
Which decisions they can make and which need the couple or another provider.
Venue & suppliers
How communications and responsibilities connect with the actual venue and supplier agreements.

Keep the day personal.

Tell the coordinator which moments matter most and what you would prefer to keep quiet or flexible. The working plan should support the celebration you want, while giving the people doing the work a clear record.

Describe the plan as it stands.

Include what is settled and what still needs bringing together.

Start a coordination conversation